Microsoft office is the packet of software's or tools that is developed in 1988 by Microsoft, and it is one of the most widely suite program or tools of Microsoft for performing various tasks from document creation to data analysis and presentations. Some of the most popular programs include Microsoft Word, Microsoft Excel, the Microsoft PowerPoint among others. Every of these applications has a big importance in varying scopes of daily and working activities.
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In this article, we will provide information on Microsoft Office applications, important notes in preparation for the upcoming examination and sample questions and answers for the benefit of the candidates.
1. Microsoft Word
Microsoft Word is now the most commonly used word processor in the world. It is used in text applications like typing, editing, and formatting of documents like life word docs among others. Regardless of whether you are writing letters, generating reports or even writing an essay, Word offers features that will improve the writing experience. Microsoft was first released on 25 October 1993. Work Art, colors, images, animations can be added along with the text in the same file which is downloadable in the form of a document.
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Some of the Key Features of Microsoft Word:
1. Text formatting:
Modification can be done in font, font size, font color and font style in order to make the professional document.
2. Spell check and grammar Checking and spealing
It can Detect and correct errors as you type.
3. Templates:
it provide large range of built-in templates for resumes, reports, and newsletters.
4. Collaboration:
Multiple users can work on the same document simultaneously with real-time updates.
5. Tables and charts:
Table is among the features that can be easily inserted to enhance the layout of the content with tables, graphs, charts among others.
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Uses of Microsoft Word:
The different fields in which MS Word is used are :
In Education:
it is seen as one of the most famous tools between both teachers and students for Making notes with MS Word and you can add shapes and images to make them more engaging. It's also used for creating assignments and submitting them online.
In Workplace:
With MS word, it is convenient to type letters, bills, come up with reports, develop letterheads and prepare sample letters.
Creating & Updating Resume:
I think it is one of the best tools for building your resumes and it can be changed and reshaped according to need.
For Authors:
There are different options for creating, table of contents, and more, making it the best tool for authors to write books and customize the layout and alignment as they prefer.
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How to open Microsoft Word
The following steps for opening Microsoft Words:
Step 1 : Open the search bar and type search bar and type Ms Word.
Step 2: select the application to open Ms word.
Step 3: click on the blank document option for creating a new file.
Step 4: after opening you will be able to write a content.
2. Microsoft Excel
Microsoft Excel is one of the applications of Microsoft packet where users can develop, design, and edit their spreadsheet documents. While working with large sets of data including texts and numbers, spreadsheets are the most applied tool and can create graphs and charts.
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Some of the Key Features of Microsoft Excel:
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Formulas and functions: Perform mathematical computations for addition, averaging, and other standard quantitative computations, example: VLOOKUP, IF etc.
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Charts and graphs: transform the data into visual forms like pie charts, bar graphs and line charts.
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Data filtering and sorting: Quickly arrange your data by filtering or sorting the columns.
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Pivot tables: splitting the large data into small data sets to find useful information.
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Conditional formatting: Format rules can be applied to highlight which trends are important or which patterns deviate from the norms.
How to open Microsoft Excel
There Are some steps which need to follow for opening Microsoft Excel
Step 1: Click on the search bar and search for Microsoft Excel.
Step 2: Click on the Microsoft Excel to open
Step 3: Next click on the blank sheet
Step 4: Choose any template from the gallery
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Features of Excel
There are a some of the features in Excel to make your task easier:
1. AutoFormat - Enables you to choose one of numerous predetermined forms of table style formatting.
2. AutoSum –AutoSum feature that helps you to add the contents of a cluster of adjacent cells.
3. List AutoFill - it enables cell formatting to be copied down to the next row if, for instance, a new item is added at the end of a list.
4. AutoShapes toolbar- With the help of this AutoShape feature we can create various different geometric shapes, arrows, flowchart parts, stars, and more. These shapes help you make your own graphs
5. Drag and Drop - This drag and Drop feature will help you to move data and text easily by dragging it with your mouse.
6. Charts – this Feature of Microsoft Excel allow you to present a graphical representation of your data in the form of Pie, Bar, Line charts etc.
7. PivotTable - It rearranges ad adds data within a shorter period allowing you to work with information to generate finances statements or even statistical sum totals. Some of these capabilities include the following: mentre the interactions are more complex than in the linear data connections you can also get a visual representation of the relationships.
8. Shortcut Menus – As it has been pointed out above you can check out the right commands for the task done using the right click on the mouse.
3. MS PowerPoint:
Microsoft PowerPoint is one of the best tools for making professional presentations. It has many different easy-to-use designs, and strong features make it popular in education sectors, business sectors and public speaking.
How to open Microsoft PowerPoint
Some steps that are used for finding the Microsoft PowerPoints are as given below:
Step 1: Open the Search bar by pressing Windows + C.
Step 2: Type the Microsoft PowerPoint for searching.
Step 3: Click on the Microsoft PowerPoints Icon to Open.
Step 4: Microsoft Window will Pop Up.
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Some Features of Microsoft PowerPoint:
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Slide templates: you can select the different templates from a variety of pre-designed slide layouts to make your presentation more interesting.
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Multimedia integration: Multimedia Integration Feature allows to Add pictures, videos, and sound clips to the presentation to make your presentation more interesting.
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Animations and transitions: Transition from one slide to another or transition between slides or to individual objects on a slide.
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Presenter view: Presenter view allows you to manage your presentation with the help of such tools as speaker notes and time counters.
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Collaboration tools: working with different users on the same presentation simultaneously.
We hope the above article on Microsoft Suites is useful for candidates looking for such insights. Word, Excel and PowerPoint are among some of the core Software or tools in Microsoft Office Suite that enable the users to work smarter, to increase productivity and also save time and effort. These utilities are very useful when compiling a document or working with data or preparing a presentation. It is always helpful to learn how these applications can enhance productivity and success in your career; therefore, mastering their usage is crucial in today’s world.