Learn How to write a joining letter, Essentials of Joining letter and Things to Include!

Joining letter: Among all the essential and necessary steps in order to join an organization, sharing a joining letter is the final and most important step. It can have a long-lasting impact and aid in developing your professional image. A joining letter is an important letter in our lives. A joining letter is a note for a chosen candidate for a job profile depicting their willingness and urges to carry on the job. This letter is generally crafted for the owner of the company. The tedious task of getting a job gets over when you draft and hand over the joining letter. Here, a candidate is free to accept or reject the job.  Joining letters plays a crucial part in big business companies and all job sectors. Before joining an organization, new employees from all sectors, such as professors, engineers, teachers, and freshers, need to submit the joining letter to start their benefits, salary, and performance report process. Getting picked for a position in an organization does not always wan receiving an appointment letter because there are multiple other documents needed to be submitted to the employer. One such document is a joining letter. A well-drafted joining letter can lend a hand in excellently presenting yourself in front of your employer and the firm. If you have recently joined an organization and are selected for a job profile, you may need to submit a joining letter to your employer and the organization. So, here is all you need to know about the joining letter and the way to draft it. Scroll down to learn more.

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Table of Content

What is a Joining Letter?

Joining letter format

Joining letter format for a New Employee

Joining letter Sample

Joining letter sample for a School Teacher Job

Joining Letter Sample for Bank Employee

Joining Letter after Leave

Joining Letter After Transfer in Government Employee

How to Write a Joining Letter?

Important things to mention in the Joining letter

Joining letter: Things to Add on

Joining letter vs Appointment letter

Appointment letter format

Difference between an offer letter and a joining letter

 

What is a Joining Letter?

A joining letter is a crucial letter in all of our lives. A joining letter is a letter for the selected person for a job profile expressing his or her willingness and longing to accept the job. This letter is generally written to the owner of the company. The tiresome task of getting a job ends when you draft and submit the joining letter. Here, a candidate is free to accept or reject the job. 

Joining letter format

Joining letters plays a vital role in big business firms, companies, and all Job sectors. Before joining a company, new employees from all sectors, including professors, engineers, teachers, and freshers, are supposed to submit the joining letter to initiate their benefits, salary, and performance report process. 

Below is the Joining letter format-



 

Joining letter format for a New Employee 

You can find the Joining letter format for a New Employee below.


 

Joining letter Sample

After a candidate receives an appointment letter, he or she may look for the samples for the joining letter. If you are one of them, here is the sample. Cheers!




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Joining letter sample for a School Teacher Job

Here is the Joining letter sample for a School Teacher Job.

 

Joining Letter Sample for Bank Employee 

Here is the Joining letter Sample for a Bank Employee.

 

Joining Letter after Leave

Sometimes, some existing employees go on duty or paid leaves for some reason. In such cases, they need to send a joining report to the management to inform the same. Here is the Format for such kind of Joining letter.

 

Joining Letter After Transfer in Government Employee 

Government jobs involve transfers for some people. Here is the sample for the Joining letter that can be used in such cases.


 

How to Write a Joining Letter?

Some crucial points should be kept in mind while crafting an official letter. The reason is we often find it difficult to compose or create something that is for those who are the higher authority over us. The same goes for writing an effective letter. Written communication skills are crucial for corporate development, and candidates should work on developing and improving these skills.

Nevertheless don’t worry; here are some tips that can help you craft an effective and good Joining letter. 

• Keep it relevant and logical.
• Use formal and communicative tone and language.
• Ensure that you explain highlighted points in brief.
• Always proofread what you have written. It will help avoid grammatical errors and other mistakes.
• Avoid using cliché and jargon. Use appropriate language.

Presentation of the joining letter should be in the following sequence-

• Subject matter
• Salutation 
• Body
• Complementary closures or signatures
• Designation

 

Important things to mention in the Joining letter

• Name of the receiver, his or her designation, and address
• Subject matter and reference number 
• Put the required documents and mention them in the enclosure column
• Mention the documents that you may not be able to offer on an instant requirement 

 

Joining letter: Things to Add on

It is important to know and understand the details that have to be included in a joining letter.

• Begin the letter by mentioning the date and address of the receiver.
• Mention salutation after it.
• Mention the subject matter in the next line.
• Add the main body and conclude it with suitable lines.
• Attach the enclosures if any.

 

Joining letter vs Appointment letter

Although joining letters and appointment letters play a significant role in the process of recruitment, they entirely vary from each other. An appointment letter is an official document offered by the company to the candidate who has been selected and offered the job profile. It involves all the relevant information associated with the job, such as the designation of the candidate, responsibilities, probation period, salary annexure, rules and regulations, incentive plans, leave policies, and others. The probation period generally varies from 3 to 6 months, which can be extended to a year, relying upon the organization. If the selected candidate remains able to fulfill the expectation of the organization, the employer confirms the job profile to him or her. This depicts that the appointment does not essentially mean confirmation of the job. It is only confirmed once the candidate successfully completes the probation period in an organization.

A joining letter, on the other hand, is submitted by the shortlisted candidates to the organization stating as evidence of acceptance of the job offer and specific date of joining. Besides a lot of paperwork and other formalities, the candidate is supposed to submit a joining letter in a pre-explained format.

Appointment letter format

As discussed above, the purpose of an appointment letter is to facilitate the selected candidates with all the relevant details related to their duties and profile. The following are the key points that should be mentioned in the appointment letter-

• Job and profile description
• Job title or designation
• Commencement of employment
• Working hours
• Salary and incentives

Difference between an offer letter and a joining letter

An offer letter is superficial. On the other hand, a joining letter contains comprehensive information. An offer letter offers a candidate a position. Conversely joining letter is a detailed employment contract. An offer letter is offered after the selection based on interviews. On the other hand, a joining letter is offered after a candidate completes the probation period successfully.